The interrupted rehearsal
“How many classes are left?” One question — and answering it means scrolling three months of group chat.
One system · Four connected surfaces
Give the time back to the work.
Your brand opens the door. Registration, schedules, class credits and daily operations move through one connected studio system.
Built for art, music and dance schools, and tutoring centres — so the busywork moves into the system and you move back to the room and the work.
Built for Let’s Paint Studio — the studio our own team teaches at, so the first customer of this system was us. That studio runs on its own deployment. What is linked here is a demonstration tenant: the same software, with invented students and invented work. Walk the demonstration →
One studio coreOne record · one audit trail
The problem
Your craft should not be spent on ledgers and chat logs.
You opened a studio because you love making things and teaching them. Nobody starts one in order to chase payments and scroll back through group chats.
The late-night spreadsheet
Teaching all day, reconciling Excel all evening. What it eats is lesson preparation and new work.
The slip of paper you can’t lose
Receipts in a drawer, promises made out loud. A family’s trust should not hang on one piece of paper.
The gallery nobody can see
A room full of student work with nowhere online to show it, so every new enrolment still arrives by word of mouth.
Your brand in front. One system behind it.
Four surfaces. One studio moving through them.
Your brand stays in front. One shared record moves behind it — from the first visit to the daily class, without four disconnected tools or one overpowered login.
Each of the four links below opens the demonstration tenant. It is the shipping software with invented people and invented work in it, and it says so on its own footer.
A front door that already feels like your studio.
Portal carries your courses, selected work and answers in your own identity. Families can understand the studio, register without leaving the page, and return through the student area.
Published brand → courses → portfolio → student area Visit the studio portalEvery enquiry arrives with its context intact.
Quick Registration sits behind a QR code or campaign link, uses the studio’s own questions, and enters the same review queue as the portal — with source and language attached.
QR or campaign → one schema → one review queue Start a registrationThe room where the studio day gets done.
Operations CMS joins students, schedules, check-in, class credits, payments, registration follow-up, portfolios and reporting. Each role sees the work it can actually do.
Owner · manager · teacher · front desk · assistant Open the CMSYour brand can change without a developer.
Studio Admin owns the logo, palette, bilingual copy, public sections and registration fields. Preview the draft, publish deliberately, and roll back to a known version.
Draft → preview → publish → restore Open Studio Admin
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Behind all four sits the platform-side Super Admin: tenant provisioning, plans and billing, usage monitoring and audit logs. Platform staff do not hold studio sign-ins and do not read student records; entering a studio requires a support session that is logged.
Industry templates
Templates change the vocabulary and the forms, not just the colours.
Visual arts studios
Portfolio progress, publication consent, term classes and material-aware course stories.
Music schools
Instrument, level, practice goals, lesson cadence and performance milestones.
Dance studios
Style, level, timetable, attendance and rehearsal-ready communication.
Tutoring centres
Subjects, year levels, learning goals, credits and progress evidence.
Creative technology
Projects, workshops, coding pathways and shareable outcomes.
Three decisions
Money and trust belong in the system, not in goodwill.
None of the three below is a bullet on a feature list. They are what decides whether a studio can hand this system its money and its families.
The ledger cannot be edited
A balance is the sum of its entries, not a number somebody can type over. Every movement records who, when and why. Check-in deducts the credit automatically, and an insufficient balance is stopped at the door rather than discovered at month end.
Permissions live in the backend
Owner, manager, teacher, front desk, staff. The front desk can take a payment and cannot issue a refund; refunds and outbound sharing are the owner’s and manager’s alone. It is not a hidden button — the server refuses. That moves the pressure of saying no off your staff and onto the system.
Minors’ privacy
Over 200 tenant-isolation checks must pass before any release ships. Publishing a child’s work requires a recorded guardian consent, and consent and withdrawal are an append-only chain of events. Share links expire in 1–90 days and can be revoked at any time.
Pricing
Transparent pricing that grows with the studio.
Every figure below is read from the same plan table the product enforces, so the page cannot quote a limit the system does not honour.
Starter
$49
AUD / month
- Up to 50 students
- 1 team user
- 2 GB storage allowance
- 15 portfolio pieces on your site
Studio
$99
AUD / month
- Up to 250 students
- 5 team users
- 10 GB storage allowance
- 60 portfolio pieces on your site
Growth
$189
AUD / month
- Up to 500 students
- 20 team users
- 50 GB storage allowance
- 150 portfolio pieces on your site
One-time setup is quoted at AUD 299–999 and covers brand configuration, reviewed migration, team training and launch support. Work out which plan is yours, and what the setup fee does and does not cover →
Going live
From signature to opening night in four steps.
Brand setup
Apply the industry template, then set the logo, palette, bilingual copy and registration questions.
Data import
Student list and class-credit balances, migrated from Excel in one reviewed pass.
Team training
Each role learns only its own screen: front desk takes payment, teachers check students in, the manager reads the books.
Go live
Site, registration and daily operations switch over on the same day, with support alongside through the first week.
All four are covered by the one-time setup fee. Nobody on your side needs to be technical.
Before you decide
The questions that come before a signature.
Answered here rather than in a call, including the ones with an inconvenient answer.
Is there a free trial?
No. Instead of a fourteen-day empty account, the evaluation is a 30-minute walkthrough in which we build a previewable portal live, using your studio’s own name, courses and work. You are looking at your studio before you decide, not at a demo studio.
What does the setup fee not cover?
It covers brand configuration, one reviewed migration of your student list and class-credit balances, team training and launch support. Outside it: implementation beyond that scope, migration clean-up, messaging provider fees, payment processing, custom domains and multi-campus aggregation. Each is scoped and quoted separately, and the final terms follow the signed order form.
Nobody on our team is technical. Is that a problem?
No. The four launch steps above are done with you, not handed to you, and they are covered by the setup fee. After that each role only ever learns its own screen — the front desk takes a payment, a teacher checks students in, the manager reads the books. Nobody has to understand the whole system to use their part of it.
If we leave, do we keep our data?
You keep your rights in your data and in the brand material you supply; we hold a limited right to host and process it in order to run the service. On termination a standard export is made available — the window for it, and the notice period for ending a monthly subscription, are set in the order form rather than asserted on this page. The full clause is in the terms of service.
Where do our students’ records live?
In Sydney, on Australian infrastructure (ap-southeast-2). Publishing a child’s work requires a recorded guardian consent, share links expire and can be revoked, and over 200 tenant-isolation checks must pass before any release ships. The service FAQ answers this in full, including the gaps — there is no multi-factor authentication yet, and backups do not have an off-box copy.
We have more than one campus.
Each campus runs as its own tenant, and that is a decision rather than a limitation: student records, staff membership, schedules, brand, plan — and backup, export, deletion and incident scope — stay independent per campus. Reporting across campuses is scoped separately, and does not merge their operational data.